The University of Chicago

UChicago
Student Employment

About Student Employment

Student Employment at UChicago provides students with meaningful opportunities to advance their academic and professional goals. Student Employment offers a wide variety of on-campus jobs, internships, and research positions as well as several opportunities with local off-campus organizations. Federal Work-Study and non Work-Study positions are both available. The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans employer.

The Student Employment office is located in Ida Noyes Hall (1212 E. 59th St.) in suite 027 on the lower level. Please email studentemployment@uchicago.edu with any questions.

Students with questions about their Federal Work-Study eligibility should contact the Office of College Aid at 773-702-8666 if they are an undergraduate and the Student Loan Administration at 773-702-6061 if they are a graduate student.


Important Information for New Student Employees

Under federal law, all new employees must complete Form I-9 and submit documentation to verify their identity and their eligibility for employment. You can find more information about the I-9 process on the U.S. Citizenship and Immigration Services website.

Your I-9 documentation requirements will vary depending on your citizenship status and place of residence. Please review this table to determine which documents you will need to submit and ensure that you have these documents ready before you start your new on-campus job. Original documents must be presented; paper copies or scans will not be accepted.

You must complete Form I-9 and submit the required documentation on or before your first day on the job. Students who do not complete this process within the required timeframe will not be able to continue in their student employment position.

In addition, undergraduate students are required to complete a new student employee orientation. Student Employment will contact all new hires with detailed information about the orientation.

If you have any questions, please contact your supervisor or studentemployment@uchicago.edu.


Information for Undergraduates

Advising & Resources

Students at meeting

Career Advancement can assist undergraduates with identifying and applying for on-campus jobs that meet their interests and goals. Students can request an appointment through UChicago Handshake or by calling (773) 702-7040.

Looking for an On-Campus Job?

All on-campus employment positions for undergraduates are posted in UChicago Handshake. To search for Student Employment positions:

  1. Log in to your account
  2. On the lefthand side of the screen, click “Jobs” under “Explore”
  3. Under “Job Type,” click “View All”
  4. Select “On-Campus Student Employment”

Depending on the application instructions in the job listing, students should submit their materials directly through Handshake or e-mail their application to the hiring manager.

Federal Work-Study

Federal Work-Study is a federally funded program that provides part-time jobs to students with financial need, allowing them to earn money to help pay educational expenses. Students must be awarded Federal Work-Study as part of their financial aid package to be eligible for the program. If you have questions about the Federal Work-Study program or your eligibility, please review the Federal Work-Study FAQ or contact the Office of College Aid at 773-702-8666.

It is required for each Federal Work-Study student to bring a copy of their Employment Authorization Form and their Federal Work-Study award letter to each Work-Study interview. If you hold more than one job, you must have a completed Employment Authorization Form for each job held.

  Download Authorization Form

Orientation for New Student Workers

All on-campus student employees need to complete the Student Employment Orientation within 30 days of their hire date. This orientation provides training on professionalism, workplace communication, and how students can succeed in their role at the University. Student Employment will contact new student employees with details about registering for the orientation. Both in-person and online orientations are available.

Form I-9 & Verifying Work Authorization

Under federal law, all new employees must complete Form I-9 and submit documentation to verify their identity and their eligibility for employment. You can find more information about the I-9 process on the U.S. Citizenship and Immigration Services website.

Your I-9 documentation requirements will vary depending on your citizenship status and place of residence. Please review this table to determine which documents you will need to submit and ensure that you have these documents ready before you start your new on-campus job. Original documents must be presented; paper copies or scans will not be accepted.

You must complete Form I-9 and submit the required documentation on or before your first day on the job. Students who do not complete this process within the required timeframe will not be able to continue in their student employment position.

In addition, undergraduate students are required to complete a new student employee orientation. Student Employment will contact all new hires with detailed information about the orientation.

If you have any questions, please contact your supervisor or studentemployment@uchicago.edu.

Sign Up for Direct Deposit

Student employees can have their biweekly paycheck deposited directly into their bank account. To sign up for direct deposit, simply log-in to workday.uchicago.edu using your CNet ID and password and take the following steps:

  1. Click on the “Pay” worklet.
  2. Under the “Actions” box on the left, click “Payment Elections.”
  3. Click “Add Account” and complete all prompts.
  4. After adding your account, ensure that you change all “Payment Elections” from “Check” to your newly added account number.

Please allow one biweekly payroll cycle for your request to be processed.

Maximum Work Hours

To ensure that they have sufficient time to dedicate to their academic responsibilities, undergraduate students may work for a maximum of 20 hours per week during the academic year. During the summer, students may work for a maximum of 37.5 hours per week. A student may hold more than one job, but the cumulative number of hours worked per week cannot exceed the limits outlined above. Any exceptions to these policies must be approved by the Dean of Students in the College.

Leave of Absence & Student Employment

Undergraduates on a leave of absence, in general, are not eligible for employment positions that are only open to students. All students on leave of absence, regardless of the reason for their leave, are not eligible for Federal Work-Study positions.

If a student employee takes a special kind of leave known as extended status, they may continue working in a job that they already hold, provided that they are not in a Federal Work-Study position. Students on extended leave are not eligible to apply for a new job, but may stay in their current position for the period of the extended leave.

For more details about leave of absence, please visit the College’s leave of absence page.

Questions?

Please contact studentemployment@uchicago.edu with any questions about Student Employment at UChicago. For answers to common Federal Work-Study questions, please review the Federal Work-Study FAQ.


Information for Graduate Students & Postdocs

Advising & Resources

Research student with supervisor

UChicagoGRAD can assist graduate students and postdocs with identifying and applying for on-campus jobs that meet their interests and goals. Students can request an appointment through GRAD Gargoyle.

Looking for an On-Campus Job?

On-campus employment positions for graduate students and post-docs are posted in GRAD Gargoyle. Log in to your account and do an "advanced search" for the position type "Student Employment - On Campus Job" for non-teaching opportunities. For student teaching-related opportunities, please contact the department where you would like to teach.

Depending on the application instructions in the job listing, students should submit their materials directly through GRAD Gargoyle or e-mail their application to the hiring manager.

Federal Work-Study

Federal Work-Study is a federally funded program that provides part-time jobs to students with financial need, allowing them to earn money to help pay educational expenses. Students must be awarded Federal Work-Study as part of their financial aid package to be eligible for the program. If you have questions about the Federal Work-Study program or your eligibility, please review the Federal Work-Study FAQ or contact the Student Loan Administration at 773-702-6061.

It is required for each Federal Work-Study student to bring a copy of their Employment Authorization Form and their Federal Work-Study award letter to each Work-Study interview. If you hold more than one job, you must have a completed Employment Authorization Form for each job held.

  Download Authorization Form

Form I-9 & Verifying Work Authorization

Under federal law, all new employees must complete Form I-9 and submit documentation to verify their identity and their eligibility for employment. You can find more information about the I-9 process on the U.S. Citizenship and Immigration Services website.

Your I-9 documentation requirements will vary depending on your citizenship status and place of residence. Please review this table to determine which documents you will need to submit and ensure that you have these documents ready before you start your new on-campus job. Original documents must be presented; paper copies or scans will not be accepted.

You must complete Form I-9 and submit the required documentation on or before your first day on the job. Students who do not complete this process within the required timeframe will not be able to continue in their student employment position.

If you have any questions, please contact your supervisor or studentemployment@uchicago.edu.

Sign Up for Direct Deposit

Student employees can have their biweekly paycheck deposited directly into their bank account. To sign up for direct deposit, simply log-in to workday.uchicago.edu using your CNet ID and password and take the following steps:

  1. Click on the “Pay” worklet.
  2. Under the “Actions” box on the left, click “Payment Elections.”
  3. Click “Add Account” and complete all prompts.
  4. After adding your account, ensure that you change all “Payment Elections” from “Check” to your newly added account number.

Please allow one biweekly payroll cycle for your request to be processed.

Maximum Work Hours

To ensure that they have sufficient time to dedicate to their academic responsibilities, graduate students may be employed by the university for a maximum of 20 hours per week during quarters of registration. During the summer, students may work for a maximum of 37.5 hours per week. A student may hold more than one job, but the cumulative number of hours worked per week cannot exceed the limits outlined above. Any exceptions to these policies must be approved by the student’s area Dean of Students. For details, please refer to the University’s student manual.

Questions?

Please contact your dean of students if you have student employment questions related to eligibility, pay issues, work-hour limits, fellowship requirements, and other administrative concerns.

To learn more about on-campus opportunities and career-related employment issues for graduate students, make an appointment with a UChicagoGRAD career advisor.

If you have questions about the Federal Work-Study program or your eligibility, please review the Federal Work-Study FAQ or contact the Student Loan Administration at 773-702-6061.


Information for On-Campus Employers

About

Student with supervisor

Student Employment collaborates with more than 175 on-campus departments and off-campus partners each year to help connect talented students with open positions.

Hiring Undergraduate Students

To hire an undergraduate student, please complete the Undergraduate Student Employment Job Listing form. A Student Employment team member will list the position in UChicago Handshake, the University’s online job database for undergraduates.

Faculty who are interested in hiring undergraduate research assistants are encouraged to apply for a grant from the College Research Fellows Program.

Hiring Graduate Students & Postdocs

To hire a graduate student or postdoc, please submit a job listing in the GRAD Gargoyle database. UChicagoGRAD’s informational page for employers provides instructions.

Information for Human Resource Partners

Student Employed has compiled the following reference materials for UChicago Human Resource Partners:

  1. Workday Job Profiles List
  2. Undergraduate Student Employment Policy FAQ
  3. Posting Jobs for Undergraduates FAQ

Questions?

If you have questions or need assistance with submitting your job listing, please contact studentemployment@uchicago.edu.

Research Assistant Grants for Faculty

Research Assistant Grants for Faculty

Thanks to generous support from the College, the College Research Fellows Program gives faculty members the opportunity to offer paid research assistantships for undergraduate students. Faculty apply for grant funding during the summer to sponsor a research assistant for the upcoming academic year.

Eligibility Criteria

The College Research Fellows Program accepts applications from current faculty members in all disciplines. To be eligible for funding, the proposed project must (a) take place during the academic year and (b) include substantive research responsibilities for the student and only limited administrative or clerical tasks. Faculty may apply for between one to three quarters of funding. Although the applying faculty member does not necessarily need to be the student’s direct supervisor, the student must be participating in research led by that faculty member: independent student projects are not eligible.

Priority consideration will be given to new research opportunities or existing research positions that are currently unpaid, but positions currently funded by another source are also eligible.

Award Amounts

Grant amounts will vary depending on the duration of the project and the number of hours per week that the student will be working. Award amounts for accepted projects will be calculated by multiplying $10.50 by the number of hours per week and the number of weeks for the project. The project’s weekly hours cannot exceed 20 hours per week. For example, a faculty member who receives funding for a project lasting 10 weeks in which the student works 10 hours per week will be given a grant of $1,050.

Faculty who hire students eligible for Federal Work-Study can qualify for up to 3 additional research assistants paid through the same grant. Federal Work-Study is a federally funded program that provides part-time jobs to students with financial need, allowing them to earn money to help pay educational expenses. Students must be awarded Federal Work-Study as part of their financial aid package to be eligible for the program. If students are unsure whether they are eligible, they can contact the Office of College Aid at 773-702-8666.

2016-2017 Applications

Applications for the 2016-2017 cycle have now closed. Please check back later in the academic year for 2017-2018 grant application dates!

College Research Fellows FAQ

Is it ok to apply with a specific student in mind?

Yes, faculty can apply for funding to support a specific student. It is not required, however, to identify a student in advance to qualify for funding.

How much will students be paid?

Students will be paid $10.50 per hour. This will be paid out through the University’s biweekly payroll system, so taxes will be taken out of the student’s wages.

Can I only hire undergraduates?

Yes, only undergraduate research assistantships are eligible for the College Research Fellows Program.

Can I hire a College alum who has recently graduated?

No, only research assistant assistantships for current undergraduates are eligible for the College Research Fellows Program.

Can I submit an application for more than one project?

Yes. Please submit separate applications for each project you are interested in funding. Only submit one application, however, if you are applying for two or more research assistants to work on the same project.

When will I be notified about whether or not my proposal has been accepted?

Decisions will be distributed during the week of September 5.

What are my responsibilities if I am awarded funding?

If selected for funding, faculty members will be responsible for selecting a research assistant and providing a supervisor for the student (the faculty member may serve in this capacity, but is not required to). Upon request, Career Advancement is happy to assist faculty members with posting and promoting their research opportunity.

Faculty members will not be responsible for processing students’ onboarding paperwork or distributing their pay. Career Advancement will enter all research fellows into the University’s payroll system.

Questions?

For more information about the College Research Fellows Program, please contact Melinda Markert in Career Advancement at mmarkert@uchicago.edu.


Information for Off-Campus Employers

About

Student working at computer

Employers can take advantage of a wide variety of UChicago services and resources to identify new talent for internships and full-time positions. To start recruiting UChicago students, employers are invited to connect with the campus department that aligns with their needs and interests.

Hiring Undergraduate Students

UChicago Career Advancement helps employers connect with talented undergraduates. For personalized recruiting assistance, please contact the Career Advancement Employer Relations & Development team member designated for your industry.

Hiring Graduate Students & Postdocs

UChicagoGRAD helps employers connect with 9000+ advanced degree students and postdocs from over 70 graduate and professional programs. To learn more about ways that UChicagoGRAD works with employers, please contact Alyssa Weel at alyssa2@uchicago.edu.

Off-Campus Federal Work-Study Partners

Off-campus nonprofits interested in hiring Federal Work-Study students should contact Cathy Woolfolk in the University Community Service Center at cwoolfolk@uchicago.edu to post a position.